UMD Controller's Office

In support of the University's Vision, Mission, Values and Strategic Pathway, we are committed to providing high quality service as a foundation for UMD's academic and administrative programs. 

Chrome River (Emburse) Refresher

You can watch a previous recording of the hour and fifteen minutes session.  The intended audience is staff and faculty using Chrome River to create reports. It may also be helpful for staff who need to assist others in preparing their own reports.

This link is restricted to those in the d.umn.edu domain only.  You may be asked to log in with your UMD account to watch.  

Prepaid Debit Card Program

The re-loadable prepaid debit card offers a faster and safer payment method for all University departments. For many scenarios (for example, paying study participants) PPDC is a preferred alternative to AP checks, gift cards, petty cash and cash advance.

Features

  • An online portal (ClinCard) for convenient administrative actions like loading, tracking, and reporting on study payments.
  • Secure and safe method for compensating participants (visit payments and participant travel reimbursements).
  • Participants receive immediate payment for research study participation.
  • Reduced payment administration.
  • Increased participant retention.
  • The Duluth Controller's Office maintains a supply of blank cards here on campus.

For more information, please see Duluth campus-specific instructions here.

Chrome River Navigator Tips & Tricks

  • Chrome River is accessed through MyU and the link is currently available to all UMD units. 
    Navigate to Key Links - U Travel - Chrome River Login. If you are exploring in Chrome River to get familiar with it, please DO NOT to click the green Submit button on any test reports.
  • The expense owner is the person who traveled or made a purchase.  Expense owners will be processing their own expense reports with very few exceptions.  Navigators are encouraged to sit with expense owners who are doing their first report, or who need help with future reports.
  • If the expense owner is reconciling a charge that was made on a Travel Card, they must start from the Credit Card section in the Add Expenses window.  The charges may take up to a week to appear in Chrome River, depending on when the merchant submits them to their bank. A green dot will appear when credit card charges are in Chrome River.
  • Per diem meals (personal meals while in travel status) can never be purchased on the Travel Card.
  • Remember that hotel charges and supplies purchases must be itemized.  Hotel charges are itemized to make sure that the room charges do not exceed the per diem limit as allowed by University policy. Supplies charges are itemized to make sure they are posted to the correct account code.
  • When the expense owner is adding meals using the per diem wizard, they can click on each day to deduct meals for which they do not want to be reimbursed (for instance, meals provided by a conference to all attendees).
  • Remember, Offline receipts = Out of pocket expenses
  • To launch a walkthrough of creating an expense report or uploading receipts, expense owners log in to Chrome River and click their user name in the upper right hand corner, then click Launch Walkthrough.
  • Every U of M employee will be required to use Chrome River by July 1, 2019. UMD will transition by major unit (colleges, Student Life, etc) with the entire unit moving to Chrome River as a group.
  • UMD Controller’s Office staff is available to attend department or unit meetings to give an hour-long overview of Chrome River and the Travel Card.  
    Please contact Sue Bosell directly to arrange this at [email protected] or 7168.

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